Secretarial Support
• Maintain Chairman’s calendar of activities, time management,
reminders, client and department meetings, conferences and exhibitions
registration, take dictation and draft business letter, prioritize
matters and handle accordingly, Screen incoming calls external and
internal, assist guests; clients, make travel arrangements, prepare
itineraries and ensure confidentiality of the data at all levels.
• Manage business email and respond effectively on his behalf.
• Manage (Vehicles, Family Visas, Medical and Utility Bill, etc.)
• Actively manage social media pages on Chairman’s behalf.
Sales Support
• Handles client inquiries, prepare quotations/proposals with site presentations as per client requirements.
• Follow up confirmations, LPOs, Work Order Processing, Artwork
coordination, Municipality Approvals, coordinate production, and
Maintenance.
• Prepare Invoicing and follow up collection.
Admin and Operations
• Act as custodian of the office.
• Maintain electronic and paper records ensuring data is organized and easily accessible and act as custodian of files.
• Work closely with key departments such as Finance, HR, IT, Production,
Stores, Prints, Maintenance, Sales, and Legal Department for daily,
weekly and monthly meetings.
• Anticipate and execute any other duties, including functional responsibilities and special projects assigned.
- Industry: Advertising
- Career: Mid Career
- Job Location: Sharjah
- Salary: Unspecified
- Experience: 7 - 10 Years
- Job Type: Full Time
- Gender: Any
- Email: uzma.gillani@engworldwide.com
- City: Sharjah
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